Capture any workflow into smart guides, share across tools, and ensure work gets done right. Learn how to use Scribe AI step by step.
Ditch Long How-To Videos and Slow Slide Decks
If you’ve ever created or watched a 20-minute how-to video for a process that really takes two minutes, you know the pain. Screenshots miss a click. Narration drags. Viewers scrub back and forth to find the part that matters. The bigger the team, the more time is wasted.
Scribe AI changes that. Instead of rambling screencasts or static slides, it captures every click in real time and instantly builds a clean, editable, step-by-step guide. Your instructions are accurate, easy to follow, and ready to share in minutes—not hours.
Perfect for Teams and Content Creators
Whether you’re training staff or producing customer-facing content, Scribe makes documentation painless.
Internal Communication Made Simple
- Managers and team leads can document complex tasks once and know employees will follow the right steps.
- Colleagues can update guides when workflows change—no need to start over.
- New hires get self-guided onboarding instead of long meetings.
A Boost for Marketing and Customer Education
Marketers and creators can turn product demos or tutorials into sleek, skimmable instructions. Instead of long videos, publish interactive guides that your audience can follow at their own pace. Your brand looks more professional and your support load drops.
Core Capabilities That Save Hours
Scribe’s strength is in three key features, each designed for speed and clarity.
1. Capture Any Workflow
Click Start Capture, complete your task, and Scribe records every action—mouse clicks, page changes, form entries. When you stop recording, an AI-built guide is ready.
You can:
- Edit and reorder steps
- Add clarifying text or extra screenshots
- Redact sensitive information with a couple of clicks
2. Share with Colleagues and Clients
Guides live online and can be:
- Shared with a simple URL
- Embedded in wikis, chat tools, or client portals
- Exported as PDFs or other formats when needed
Any future edits you make are automatically updated everywhere the guide appears.
3. Ensure Work Gets Done Right
Readers can follow an on-screen walkthrough that prompts them step by step inside the live application. Built-in analytics show who viewed the guide, how far they got, and where they paused, so you can refine instructions.
How to Use Scribe: A Quick Walkthrough
Capturing and sharing a process is straightforward:
Start the Capture by opening the Scribe browser extension, clicking Start Capture, and running through your workflow as usual.
Review and Edit the automatically generated guide. Use AI to create a title, description, and icon. Edit wording, combine or delete steps, or annotate screenshots.
Customize and Organize by creating Pages to group related guides and adding headers, images, or short videos for context.
Share and Track by sending a live link or embedding the guide in a knowledge base. Monitor views and completions in the Insights tab.
This entire process often takes less time than it used to take just to start editing a video.
Why Scribe Works Better Than Traditional How-Tos
Traditional documentation is slow and static. Videos are hard to update, and slides get lost in email threads. Scribe’s AI-powered approach solves those problems by making every update instantaneous, every guide perfectly consistent, and every instruction easy to follow. Built-in analytics provide visibility so you can keep improving over time.
Practical Use Cases
Scribe fits seamlessly into a wide range of professional scenarios.
Faster Employee Onboarding
Welcoming new team members is easier when all procedures are documented in clear, clickable guides. Instead of scheduling repeated training sessions, you simply share a Scribe. Employees can explore at their own pace and return to the guide whenever they need a refresher.
Reliable Standard Operating Procedures
Consistency matters. Scribe lets you document every routine process—from monthly reporting to software updates—so that each team member performs tasks the same way every time. When workflows change, you edit once and the update is reflected everywhere the guide is used.
Customer Tutorials That Reduce Support Tickets
Support teams can give customers exactly what they need to solve problems on their own. A well-built Scribe shows every click, eliminating confusion and reducing the number of incoming support requests.
Self-Service Knowledge Bases
Combine multiple Scribes into organized Pages that act as an internal or external help center. Your knowledge base stays fresh because edits to a single guide automatically update across the entire library.
Marketing How-To Content
For marketers, Scribe doubles as a content engine. Create product walk-throughs or quick-start guides that can be embedded on landing pages and shared in emails. Prospects and clients see immediate value without having to watch a long video.
Because each Scribe is live and editable, all of these use cases remain current over time. Processes evolve, but your documentation stays accurate without a complete rewrite.
Pro Tips for Getting the Most from Scribe
Even with an intuitive tool, a few best practices can elevate your results.
Capture with a Natural Flow
As you record, move through the workflow naturally. This creates a smooth sequence of steps and helps readers follow along without confusion.
Add Helpful Context
Think about points where a user might hesitate. Adding a short note—like why a specific field is required—can prevent mistakes and cut down on questions.
Build Rich, Connected Pages
When multiple guides are related, group them into a single Page. This keeps content organized and makes it easy for users to find what they need in one place.
Monitor Insights and Improve
Scribe’s built-in analytics show who views a guide, how far they progress, and where they stop. Reviewing these metrics allows you to fine-tune your instructions and keep them effective.
These habits keep your documentation accurate, approachable, and genuinely helpful as your processes grow.
Join Our Friday Workshop
Ready to see Scribe in action?
Join us this and every Friday for live workshops where we’ll guide you through creating and sharing content. You’ll learn best practices, see real examples, and leave with a ready-to-share workflow guide.
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